10.1.1 An Annual General Meeting of the Institute shall be held within three months after 31st March in each and every year on a date to be fixed by the Council. All general meetings other than the Annual General Meetings shall be called Extra-ordinary General Meetings.
10.2 Business
10.2.1 The Annual General Meeting shall consider the following business:
10.2.2 To receive and adopt the minutes of the previous Annual General Meeting and the minutes of any Extra-ordinary General Meeting which may have been held since the last Annual General Meeting.
10.2.3 To receive and consider the annual report prepared by the Honorary Secretary of the Institute.
10.2.4 To receive and consider the audited annual balance sheet and statement of accounts of the Institute.
10.2.5 To elect the office-bearers and other members of the Council.
10.2.6 To consider and transact any other business.
10.3 Notice and Agenda
10.3.1 Notice of an Annual General Meeting shall be given to all members entitled to receive such notice at least two weeks before the date appointed for the meeting.
10.3.2 The agenda and papers for the conduct of the business of the Annual General Meeting shall be posted by the Honorary Secretary to all members entitled to vote at least two weeks before the date appointed for the meeting.
10.4 Other Business
10.4.1 Any other business not stated in the aforesaid agenda and which any member wishes to consider or transact at the Annual General meeting shall be communicated to the Honorary Secretary in writing and be received by him at least one week before the date appointed for the meeting.
10.4.2 Such other business as aforesaid shall be communicated to the Honorary Secretary in the form of a motion which shall be properly proposed and seconded by members who shall not as at the date of receipt of the motion by the Honorary Secretary be in arrears in the payment of any subscriptions or other sums due to the Institute.
10.4.3 The said motion shall be tabled by the Honorary Secretary to all members present and voting on the date appointed for the meeting.
10.5 Quorum
10.5.1 No business shall be transacted at any Annual General Meeting unless a quorum is present at the time when the meeting proceeds to business. Save as is herein otherwise expressly provided, at least 25% of the total membership of the Institute as at the date of the Annual General Meeting or forty members present in person, whichever is less, shall form a quorum.
10.5.2 If within fifteen minutes from the time appointed for the holding of the meeting a quorum is not present, the meeting shall be adjourned for a further period of fifteen minutes and if at that time a quorum is not present, the members present whatever their number shall form a quorum, but shall have no power to alter, amend or make additions to the existing Constitution.
10.5.3 If within half an hour from the time appointed for holding such adjourned meeting a quorum is not present, the members present whatever their number shall form a quorum, but shall have no power to alter, amend or make additions to the existing Constitution.
10.6 Chairman
10.6.1 The Chairman of the Annual General Meeting shall be the President or in his absence the Vice-President or in the absence of both, the Honorary Secretary, or in the absence of these three, the Honorary Treasurer, or in the absence of these four, the Members present at the meeting shall elect one of the members to be the chairman of the meeting.
10.7 Voting
10.7.1 A motion put to the vote of the meeting shall be proposed and seconded and shall be decided, unless otherwise expressly provided herein, on a simple majority vote and by a show of hands, unless a poll is demanded by not less than 10% of the voting members present, or the chairman or the proposer of the motion.
10.7.2 Unless a poll is so demanded a declaration by the chairman that a motion has on a show of hands been carried or carried unanimously, or by a particular majority, or lost, and an entry to that effect in the book containing the minutes of the proceedings of the meeting shall be conclusive evidence of the fact without proof of the number or proportion of the votes recorded in favour of or against the motion.
10.7.3 Subject to the preceding Clause 10.7.2 thereof every member shall have one vote and no more.
10.7.4 No member shall be entitled to vote at any meeting unless all monies due from him to the Institute have been paid.
10.7.5 If a poll is duly demanded it shall be taken in such manner and either at once or after an interval or adjournment or otherwise as the chairman may direct and the result of the poll shall be the resolution of the meeting at which the poll was demanded, but a poll demanded on the election of a chairman or on a question of adjournment shall be taken forthwith.
10.7.6 In the case of an equality of votes, whether on a show of hands or on poll, the chairman of the meeting at which the show of hands takes place or at which the poll is demanded shall be entitled to a second or casting vote.
